Use Google Drive as your File Server : Migration Reporting

 
 

If you're working to replace your file server with Google Drive, let us help! Google incentivizes us to help organizations of all shapes and sizes often at no cost to you. Team Drives and File Stream are now included in our Amazon-based backup service

Cloud file servers are hot!

Migrating file servers to cloud-based platforms is among one of the top requests we receive today. The ability of Drive File Stream, Dropbox Smart Sync, and others not to take up room on the Users’ hard drive has been a boon for these services. Clients absolutely love the newfound capabilities!

 

VPN, FTP, Remote Access…? They’re for the birds!

It shouldn’t matter where you work or what device you’re using. Cloud-based file systems can accommodate. There’s no good reason to put employees through the misery of VPN access and other technical challenges to get their work done.

 

What about reporting?

Directory percentage of “parent”

It’s one of the first questions we get. Umzuzu will provide an extremely detailed analysis of your current file server before you have to move anything. We commonly find large amounts of content don’t need to be moved at all - saving you time and money! If you have a 1 TB file server, how much of that data do you think is currently being used? Most people aren’t sure. We commonly find duplicate directories, outdated backups, redundant PST files, and more. It’s easy for our clients to identify this content and determine how to handle it. “Working” content can be moved rapidly with dedicated migration services and processes. “Archival” content can be moved via Drive Backup and Sync or other creative means as we’re not in a hurry and there are not typically ‘live’ changes to keep track of during the process.

Directory total size

Cool reports include, ‘Files per Owner’, ‘Directory as % of file system’, ‘Folders’ count, ‘Files’ count, ‘% of Parent’, ‘Last Modified’, and much more!

This analysis was traditionally difficult to do but these reporting tools are improving quickly.

Let’s say there’s a large amount of content that hasn’t been modified in 5+ years. That probably isn’t ‘working’ content and can be handled differently than content that’s been modified in the last 12 months. Knowing what’s important and what’s not is extremely beneficial.

 

What’s the downtime?

If someone tells you there’s downtime to a project like this, they’re doing it wrong. Everyone can continue to work normally throughout the entire process. Cloud-based file servers have amazing capabilities today - sharing large amounts of content is nearly instantaneous. Migration occurs in the background and the tools are smart enough to keep track of, and update changes made to folders and files.

If you're working to replace your file server with Google Drive, let us help! Google incentives us to help organizations of all shapes and sizes often at no cost to you. Team Drives and File Stream are now included in our Amazon-based backup service